The Glebe BIA
Personal Information Protection Policy
At the Glebe BIA, we are committed to providing our members, clients and customers with exceptional service. As providing this service involves the collection, use and disclosure of some personal information about our members, clients and customers, protecting their personal information is one of our highest priorities.
Our privacy commitment includes ensuring the accuracy, confidentiality, and security of personal information and allowing our members, clients and customers to request access to, and correction of, their personal information.
We believe you have a right to complete privacy and confidentiality in your dealings with us. We also believe you have a right to know what we do with the information that we collect about you in the process of serving you. We have created this policy to show our commitment to your privacy. The purpose of this policy is to explain the practices and procedures we implement to protect your personal information, the way we use this information and the choices you can make regarding our use of your personal information.
Collecting Personal Information
Unless the purposes for collecting information are obvious and personal information is voluntarily provided for those purposes, we will communicate the reasons for which personal information is being collected, either orally or in writing, before or at the time of collection.
We will only collect information that is necessary through our website, contests, activities and programs and your privacy is a responsibility we are committed to protecting. We may also collect information for the purposes of identifying preferences, to open and manage an account, for market research, to send out membership information or to ensure a high standard of service to our members, clients and customers.
Consent can be provided orally, in writing, electronically or through an authorized representative. It can also be implied where the purpose for collecting, using or disclosing the personal information would be considered obvious and the member, client or customer voluntarily provides personal information for that purpose.
Consent may also be implied where a member, client or customer is given notice and a reasonable opportunity to opt-out of his or her personal information being used for marketing and communications and the member, client or customer does not opt-out.
We will not collect, share or use your personal information without consent and you may withdraw it at any time by contacting us. We only collect your personal information with your knowledge and consent and it will not be used or disclosed for purposes other than those for which it was collected. The Glebe BIA aims to ensure information is as accurate, complete, and up to date as is necessary for the purposes for which it is to be used.
You may opt out of Glebe BIA communications at any time by contacting us directly or if you have subscribed to any newsletter published by us, you may unsubscribe by following the instructions in the e-mail contained in the newsletter. Your e-mail address is never shared with third parties without your consent.
Using and Disclosing Personal Information
Only individuals who are subject to confidentiality restrictions have access to your personal information which may include your name, address and other contact information. We do not allow access to individuals who are not bound by this restriction. We are committed to protecting your right to privacy and personal information.
We do not collect data about visitors to our website other than anonymous statistical data related to site access and internal navigation. Should you choose to fill out our contact form, follow us on social media, join our newsletter or business directory you may be asked for applicable personal data such as (but not limited to) your name, e-mail address, and phone number. We only collect personal information relevant to the purposes that have been identified and the information is obtained fairly and lawfully. The purpose of collecting such data is to assist the Glebe BIA in contacting individuals with relevant information and for internal market research to help us serve you better.
We will only use personal information where necessary to fulfill the purposes identified at the time of collection. We will not use or disclose personal information for any additional purpose unless we obtain consent to do so and we will not sell lists or personal information to other parties.
Retaining Personal Information
If we use personal information to make a decision that directly affects the member, client or customer, we will retain that personal information for at least one year so that they have a reasonable opportunity to request access to it. We will retain information only as long as necessary to fulfill the identified purposes or a legal or business purpose.
Ensuring Accuracy of Personal Information
We will make reasonable efforts to ensure that information is accurate and complete. Members, clients and customers may request correction to their personal information in order to ensure its accuracy and completeness. A request to correct personal information must be made in writing and provide sufficient detail to identify the personal information and the correction being sought. If the personal information is demonstrated to be inaccurate or incomplete, we will correct the information as required.
Securing Personal Information
We are committed to ensuring the security of personal information in order to protect it from unauthorized access, collection, use, disclosure, copying, modification or disposal or similar risks.
Security measures will be followed to ensure that information is appropriately protected that may include the use of locked filing cabinets, physically secured offices where information is held, the use of user IDs, passwords, encryption, firewalls, and restricting employee access to personal information as appropriate.
We will use appropriate security measures when destroying information such as shredding documents and permanently deleting electronically stored information. We will continually review and update our security policies and controls as technology changes to ensure ongoing personal information security.
For more information
The Glebe BIA has posted this privacy statement to outline our company’s complete commitment to your privacy. The Glebe BIA reserves the right to change this policy at any time. Any changes to the policy will be reflected on our website.
The Glebe BIA
110-858 Bank Street
Ottawa, ON K1S 3W3